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Squadron Scheduling Support

Westhampton Beach, NY · Government/Military
S2Technologies is currently sourcing for qualified candidates to join our team. We are currently looking for candidates having training and experience performing as a Squadron Scheduling Support.
 Active Secret Clearance Required.

The qualified candidate shall perform the following tasks: 
  •  Coordinate with the director of training, squadron aviation resource management (SARM), and Director of Operations (DO) or designated representative to arrange a schedule to facilitate operations, qualification, upgrade, test, exercises, and continuation training accomplishment to meet required currency and progression standards, in accordance with DO priorities and to comply with AF regulations.
  • Build long- and short-range schedules to ensure full coverage of all aircrew, instructor, evaluator, support personnel, and supervisor positions. Coordinate with senior squadron leadership on a daily and weekly basis.
  • Responsible for tracking squadron member’s schedules, such as training events, leave, orders and orders requests, track when members are on leave, process and de-conflict schedules as necessary.
  • Track daily flight/ground/academic training requirements and accomplishments to facilitate accurate flight scheduling as directed by the DO or designated representative. Administer Operational Risk Management (ORM). To the maximum extent possible, schedule members based on experience to mitigate ORM and ensure members are “ready” for training by having all go/no go, grounding requirements accomplished or planned for before training event. Updates will be reported to squadron and wing leadership. Capture any missed training and the “why” behind it.
  • Facilitate last-minute schedule changes to ensure full coverage by working with the current mission commander/operations supervisor (or equivalent) and outside agencies.
  • Obtain aircraft, equipment and member availability data from maintenance and logistics and schedule members for training, exercises, and operations, as required.
  • Publish and post scheduling data for unit long-/short-range ground/academic, and flying training event schedules on Patriot Excalibur (PEX), Skedify, or other computer database systems. Brief to squadron leadership; weekly, monthly and yearly schedule plans during assigned briefing periods. Update Commander weekly slides/quad slides, drill notes and squadron sharepoint slides. All plans, reports, and programs shall be reviewed and approved by a government official prior to release.
  • Comply with Ops Group and scheduling chiefs’ locally-developed guidance when building the schedule.
  • Assist in determining flight and ground schedule requirements for upgrade, initial qualification, requalification, transition, currency, continuation training based on syllabus requirements, student progression, weather, daily equipment availability and training range availability. TDY’s and local training will follow the same considerations and be coordinated to de-conflict availability and training priorities.
  • Perform daily updates of scheduling data to compensate for changing conditions and training completion rates. Anticipate cancellations, conflicts and contingencies that may arise and plan next best course of action in order to continue training.
  • Coordinate all required medical appointments between the 106 RQW medical group and the 103 RQS members. (Appointments include but not limited to blood draw, fly physicals, dental, eye, etc.)
  • Coordinate and ensure that all 2992s (DNIF) are initiated and closed out when appropriate.
  • Track, coordinate, assist members and ultimately ensure required personnel complete standard form 182 for all training events requiring payments less than $25,000.00. Upon completion of training, the Scheduler will be the focal point to collect training certificates, vendor invoices and submit to the base training representative. The Scheduler will also serve as the liaison between the vendor and base training to ensure that the vendor is paid promptly.
  • Coordinate all medical off-site training centers as directed from the 103RQS operations section. (Included but not limited to, ATOM lab, DLAR, NY burn center, Baltimore Shock, Mohonk Rangers, San Antonio Burn Center and CLI.)
  • Attend weekly operations training/scheduling meeting and other required meetings.
  • Facilitate Air National Guard Reserve Order Writing System (AROWS) process, as required to ensure all traditional guardsmen are on military orders for training events.
  • Serves as coordinator of local range operations and coordinate Guardian Angel range requests.
  • Attends integrated process team meetings and interfaces with local range representatives to schedule range use. Maintains current copy of all local range policies procedures.
  • Supports local operations for 106th RQW/OG and 103RQS. Coordinates and schedules proficiency training events for 103RQS personnel, will annotate the costs of training but does not commit organization resources.
  • The contractor is the squadron’s alternate point of contact for Special Assignment Airlift Missions (Guard lift).
  • Coordinates air, maritime, ground and range support for parachute and military combat diver training events. Schedules activities in a manner to ensure all GA staff effectively maintains all combat ready proficiency and quarterly or semi-annual DoD pay manual requirements in special hazardous duty skills with minimal impact to other operations.
  • Coordinates airspace and military range reservations in accordance with established procedure to fulfill scheduled requirements in a timely manner.
  • Coordinates the Joint Airborne/Air Transportability Training (JA/ATT) program.
  • Contractor develops reports comparing current and projected JA/AAT requests to other scheduled activities to identify potential support shortfalls to JA/ATT missions for 103RQS DO or ADO to resolve.
  • Contractor tracks effectiveness of support to JA/ATT missions, provides reports identifying trends to GA Operations Staff so they can resolve issues.
  • The contractor serves as coordinator between outside agencies (Air Mobility Command JA/AAT Office, aviation organizations, etc.) to determine customer needs and forward them to 103RQS DO or ADO for decision.
  • Coordinate with Operations Support Squadron (OSS) Plans department, outside agencies/exercise participants and higher headquarters, for example: RED FLAG, GREEN FLAG, Weapons School support, for reporting and to facilitate exercise and special event schedule coordination.
  • Maintain a log or tracker to provide quarterly training, school, and OJT reports for all 103RQS members.
  • The contractor shall establish and implement methods of ensuring all keys/key cards issued by the Government are not lost or misplaced and are not used by unauthorized persons.
 
Required Knowledge, Skills and Abilities 
 Experience 
 Favorable background investigation or hold a security clearance
Three (3) years of experience working as a Rescue squadron scheduler.
Three (3) years of experience working with PEX, Skedify, or similar proprietary scheduling program.
Three (3) years of experience utilizing Microsoft Office Products in an operational squadron.
Three (3) years of experience utilizing DTS systems or similar program.
One (1) year of experience utilizing RFMSS (Range Facility Management Support System), Joint Airborne/Air Transportability Training (JA/ATT) program, or other range scheduling processes.
 
 Education 
HS Diploma
 

 
 
S2Technologies is an equal opportunity employer.  We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. 
 
 
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